East of Scotland Soccer Development Association


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CONSTITUTION

CONSTITUTION

1. NAME
This association of clubs shall be called the East of Scotland Soccer Development Association (“ESSDA”) and shall be affiliated to the Scottish Youth Football Association (“SYFA”).

2. MISSION STATEMENT
The object of the league shall be to legislate for, foster, develop and improve the game of association football among all classes of youth football clubs throughout the league.

3. GENERAL
3.1 Unless the context otherwise requires, words or expressions contained in the rules shall bear the same meaning as in the Articles of Association of SYFA as adopted or amended from time to time.

3.2 Unless the context otherwise requires, words importing the singular only shall include the plural and vice versa and words importing any gender shall include all genders.

3.3 Unless the context otherwise requires, the word “secretary” contained in the rules shall bear the same meaning as “secretary or in his absence an authorised deputy.”

3.4 The word “league” contained in the rules shall bear the same meaning as “league or association.”

3.5 Any omissions from the rules will be covered by the SYFA Supplementary and Playing Rules and/or Rules for Small Sided Games that are both downloadable from the SYFA website.

3.6 Any disciplinary matters under the jurisdiction of the league shall be dealt with by the disciplinary committee in accordance with SYFA disciplinary procedures.

3.7 The headings are inserted for convenience only and shall not affect the construction of the rules.

4. CONFIDENTIALITY
4.1 All business of the league and all matters arising are dealt with in accordance with the SYFA Confidentiality Agreement.

4.2 All officials will take all reasonable steps to prevent the unauthorised publication or disclosure of any such confidential information. This restriction shall continue to apply after the termination of any appointment without limit in point of time.

4.3 The league reserves the right to initiate a disciplinary process as a result of any apparent breach of confidentiality.


5. CONFLICT OF INTEREST
5.1 A member of the executive committee, disciplinary committee or any sub-committee, if required by such body, shall retire from any discussion of the body if the matter to be dealt with involves the club which he represents and it is possible that a penalty or some other material decision may require to be taken.

5.2 It is the member’s responsibility to disclose the conflicting interest to the executive committee, disciplinary committee or any sub-committee and refrain from participating in any deliberation or decision of the other executive committee, disciplinary committee or any sub-committee with respect to the matter in question.

6. MEMBERSHIP
6.1 Membership is open to all invited youth clubs.

6.2 All clubs must be members of the SYFA.

6.3 All clubs in membership shall be subject to all relevant rules, clauses, paragraphs and sub paragraphs of the SYFA Articles of Association, Supplementary and Playing Rules, Standing Orders, Player Protection Policy, Adults at Risk Protection Policy, Disciplinary Procedures and all related policies and any amendments thereto and any regulations or decisions promulgated by the Board and regulations or decisions of the Scottish FA shall be binding on all members.

6.4 Each member club is responsible to the league for the action of its players, officials and spectators.

6.5 Any change of club secretary must be intimated in writing to the league secretary and the chief executive of the SYFA and any subsequent appointment must be similarly notified within 48 hours. Clubs failing to properly notify such changes will be fined a sum determined each season by the SYFA.

7. ADMISSION TO MEMBERSHIP
7.1 Clubs seeking membership for the first time shall be admitted to the League at the Annual General Meeting (AGM) or at a Special General Meeting (SGM) convened for that purpose.

7.2 Clubs which are candidates for membership must in the first instance satisfy the executive committee that they should be put forward for membership and must submit to the league secretary a copy of their Constitution and Rules at the time of application.

7.3 The admission to membership shall be by a two thirds majority of those attending and entitled to vote at such meeting.

7.4 All existing member clubs are required to renew their membership on an annual basis. Membership shall be granted on receipt of the annual subscription unless membership has been withdrawn by the disciplinary committee, executive committee, AGM or SGM.

8. ANNUAL SUBSCRIPTION/DEPOSIT/PAYMENT
8.1 The Annual subscription of each club shall be fixed at the AGM.


9. RESIGNATION FROM THE LEAGUE
9.1 When a club intimates its resignation from the league, such club must notify the league secretary and the chief executive of the SYFA in writing.

10. MANAGEMENT
10.1 The management of the league shall be vested in an executive committee that shall be elected annually in accordance with SYFA Supplementary and Playing Rules and which shall consist of:
10.1.1 Office-bearers consisting of a:
10.1.1.1 Chairman;
10.1.1.2 General Secretary;
10.1.1.3 Treasurer;
10.1.1.4 Match Secretaries;
10.1.1.5 Protection Officer.
10.1.1.6 Committee Members (maximum of 3)

10.2 All persons acting for or on behalf of the league must be registered on the league’s online registration with SYFA.

10.3 No club/community club shall have more than one member on the executive committee.

10.4 Three members of the committee shall form a quorum.

10.5 In the event of a vacancy occurring in the executive committee during the season the executive committee shall have the power to fill such vacancy and shall be responsible for updating the leagues online registration with SYFA.

10.6 All retiring office-bearers shall be eligible for re-election.

10.7 The executive committee shall be the authority for the interpretation of the rules and shall decide upon any question of interpretation or upon any matter affecting the league not provided for by these rules or SYFA rules and its decisions upon questions of interpretation and on matters affecting the league shall be final except as provided in the SYFA appeal rules.

10.8 The executive committee shall have the power as occasions shall require to appoint from its own members and/or co-opt from the member clubs a disciplinary committee and such sub-committees as it may deem expedient and to depute or refer to them such of its powers and duties as it may from time to time determine.

10.9 The executive committee shall have the power temporarily to amend or add to these rules as circumstances may dictate from time to time to facilitate the smooth running of the league. Any amendment made to be approved by the next meeting of members.

10.10 The treasurer shall effect all money transactions and shall submit at each meeting a financial statement of the league’s accounts and at the AGM a statement of accounts duly audited by two competent persons appointed as auditors.

10.11 The bank account will be in the name of the East of Scotland Soccer Development Association, the signatories being the Chairman, General Secretary and Treasurer. Two signatures are required for all financial transactions.


11. BREACH OF RULES
11.1 Any breach of SYFA and/or league rules will be dealt with in accordance with SYFA Disciplinary Procedures.

11.2 The disciplinary committee may suspend a club until the AGM when the retention of that club in the league shall be considered. Any decision arrived at by the AGM under this rule shall not be the subject of revision by a SGM.

11.3 Clubs must ensure the safety, good conduct and behaviour of its supporters before, during or at the conclusion of any match.

11.4 In any match the home club must ensure the safety, good conduct and behaviour of all supporters before, during or at the conclusion of any match. The foregoing applies to all matches authorised by or matches played under the jurisdiction of SYFA.

11.5 In the event of misbehaviour of supporters being reported to or otherwise being brought to the attention of the league, the league will have jurisdiction to deal with the matter and to impose sanctions in respect thereof as prescribed within SYFA Disciplinary Procedures.

11.6 Each club must ensure that its players, officials, supporters and any person exercising a function for or in connection with the club do not engage in unacceptable conduct.

12. MEETINGS
12.1 Meetings of the league shall be held at a venue notified by the General Secretary and the dates shall be notified by the General Secretary.

12.2 The General Secretary shall have the power to convene meetings when necessary.

12.3 The league will hold a minimum of two general meetings of member clubs including an AGM in each season.

12.4 All clubs may attend general meetings

12.5 At all meetings of the league the chairman shall preside. In the event of the chairman not being present the chair shall be taken by another office bearer. The chair of the meeting shall have both a deliberative and casting vote at all meetings, and their rule shall be final.

12.6 A member of the committee shall retire from the meeting during the consideration and while decision is being taken on any case involving their club, a club official or players connected with their club.

12.7 Each club shall be entitled to send two registered representatives to all league general meetings but shall have only one vote.


13. ALTERATION OF CONSTITUTION & PLAYING RULES
13.1 The Constitution & Playing Rules may be added to or altered by a resolution passed at an AGM or at a SGM duly convened for the purpose, and for the passing of which resolution at least 75% of those present and entitled to vote have voted.

13.2 The AGM of the league shall be held each year not later than the last Friday in November.

13.3 Notice from a member club of any proposed addition or alteration to the Constitution & Playing Rules to be put forward for consideration at the AGM must be sent by Recorded Signed for or Special Delivery by the proposer and seconder in separate letters, signed by the respective secretary of the member club proposing and seconding, to the secretary 30 days before the AGM. Notice from a member of any other resolution to be brought before an AGM must be sent in like manner 30 days before the AGM.

13.4 The executive committee shall have power to propose additions or alterations to the Constitution & Playing Rules for consideration at the AGM.

13.5 Any proposed alteration of the Constitution & Playing Rules of the league shall be submitted to the chief executive of the SYFA in writing by Recorded Signed for or Special Delivery letter 30 days before it is proposed that such change or changes should become operative or should be submitted to the AGM or a SGM of the league.

14. LIFE MEMBERSHIP
14.1 The office bearers may recommend to the AGM that life membership be granted to any person whom it is considered has rendered valuable service to the league or in the cause of youth football.

14.2 Life members have the right to attend meetings of the league and shall be able to exercise the right to vote at such meetings.
 


 
 

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Last modified on: 29/12/2022